Bylaws

SOCIETY BYLAWS

Article I: Name
The name of this organization shall be the Jewish Genealogical Society of Greater Philadelphia, hereinafter referred to as “The Society.”

Article II: Non-Profit Status
The Society shall be organized for educational purposes as a non-profit corporation under section 501(c) (3) of the U.S. Internal Revenue Code. No part of the net earnings of the Society shall inure to the benefit of any private individual.

Article III: Objectives
The objectives of the Society shall be:
1. to collect, preserve and disseminate knowledge and information with reference to Jewish genealogy.
2. to promote interest and encourage interested persons to engage in genealogical research.
3. to stimulate and provide instruction in research methodology, the utilization of resources and adherence to standards of accuracy and thoroughness.
4. to foster careful documentation and to promote scholarly genealogical writing and publication.
5. to promote the preservation of genealogical records and resources.
6. to hold meetings for the instruction and education of its members and the general public.

Article IV: Membership
Section 1. Membership in the Society shall be open to individuals or institutions that support the objectives of the Society, upon written application and payment of prescribed dues.

Article V: Membership Meetings
Section 1. Membership Meetings of the
Society shall be held according to a schedule established by the Programming Committee in consultation with the Society President.
Section 2. Additional meetings of the Society, such as the annual Genealogy Fair, shall be determined by the Board of Directors.

Article VI: Fiscal Year
The fiscal year of the Society shall begin on January 1 and end on December 31.

Article VII: Officers and Board of Directors
Section 1. The Board of Directors shall consist of the elected officers of the Society, two preceding presidents and as many as four Directors-at-Large designated by the President.
Section 2. The elected officers of the Society shall be President, Vice President for Programming, Vice President for Membership, Secretary and Treasurer.

Section 3. The Board of Directors shall be the governing body of the Society.

Section 4. A vacancy in any elected position shall be filled by appointment by the President, to serve until the next annual election.

Section 5. The Board of Directors shall meet at least quarterly and at such other times as may be required at the call of the President. A quorum of each quarterly meeting of the Board of Directors shall consist of 50% of the members of the Board.

Article VIII: Duties of Officers
Section 1. The President shall be the principal executive officer of the Society, and shall be responsible for its day-to-day operation. The President shall preside at all meetings of the Society and the Board of Directors. The President shall appoint all committee chairpersons and shall serve ex officio on all committees except the Nominations Committee. The President shall keep in safe custody any documents relating to the official business of the Society.

Section 2. The Vice President for Programming shall be responsible for developing and overseeing programs for the Society. The Vice President for Programming shall perform the duties of the President in the absence or disability of the President.

Section 3. The Vice President for Membership shall perform the duties of the President in the absence of both the President and the Vice President for Programming, and shall serve as Membership Chairperson. The Vice President for Membership shall keep a current record of all active and former members of the Society, shall encourage and generate programs for the acquisition of new members and the retention of current members.

Section 4. The Secretary shall keep a record of the meetings of the Society and shall record the minutes of meetings of the Board of Directors.

Section 5. The Treasurer shall have custody of the funds of the Society, shall deposit them in such insured financial institutions pursuant to policy established by the Board of Directors, and shall be responsible for maintaining the financial records of the Society. The Treasurer shall submit financial statements to the Board of Directors quarterly

Article IX. Nomination and Elections
Section 1. The President shall announce the appointment of a Nominations Committee at a meeting of the Society in September of each year. The Nominations Committee shall consist of three members, one of whom shall be a member of the Board of Directors.

Section 2. The Nominations Committee shall present a slate of nominees for elected office. Each nominee for office in the Society shall give verbal consent to a member of the Nominations Committee.

Section 3. The report of the Nominations Committee shall be presented at the October and November meetings of the Society. Additional nominations may be made from the floor at the December meeting. The election of officers shall take place at the December meeting of the Society.

Section 4. Officers shall be elected by a majority vote of the members attending the December meeting. A quorum of twenty [20] members will be necessary for election.

Section 5. Officers of the Society shall be elected for one-year terms, from January 1 to December 31.

Article X: Publications
The Society may publish periodic journals and articles, as determined by the Board of Directors.

Article XI: Society Affiliates and Special Interest Groups
The Board of Directors may establish Special Interest Groups (SIG) and groups affiliated with the Society.

Article XII: Amendments
Section 1. Amendments to these Bylaws may be proposed by the Board of Directors or may be submitted to the Board of Directors by petition signed by at least ten members and submitted to the Secretary.

Section 2. If approved by the Board of Directors, notice of each proposed amendment shall be presented to all members at least fourteen [14] days before the date of the projected vote. The vote on each proposed amendment will take place at a Membership Meeting designated by the Board of Directors.

Section 3. Any amendment must be ratified by a vote of at least twenty [20] members of the Society at a Membership Meeting.

Article XIII: Dissolution
In the event that the Jewish Genealogical Society of Greater Philadelphia shall be ultimately dissolved, the Board of Directors shall, after paying all the liabilities of the Society, dispose of any and all remaining assets by transference to one or more qualified Jewish genealogical, historical or archival organizations.

Bylaws of the Jewish Genealogical Society of Greater Philadelphia, as amended at the September 16, 2018 General Meeting.

 

 

Last Updated October 2018 Copyright © 2017 Jewish Genealogical Society of Greater Philadelphia